Keep One Year

• Bank reconciliations

• Correspondence with customers or vendors

• Duplicate deposit slips

• Purchase orders (except Purchasing Dept. copies)

• Receiving sheets

• Requisitions

• Stockroom withdrawal forms

Keep Three Years

• General correspondence

• Employee personnel records (post-termination)

• Employment applications

• Expired insurance policies

• Internal audit reports

• Internal reports

• Petty cash vouchers

• Physical inventory tags

Keep Permanently

Your business is required to keep these documents indefinitely.

• CPA Audit reports

• Cash books, charts of accounts

• Cancelled checks for important payments

• Contracts and leases still in effect

• Correspondence on legal and other important matters

• Deeds

• Mortgage and bills of sale

• Depreciation schedules

• Financial statements (end-of-year)

• General ledgers and end-of-year trial balances

• Insurance records, current accident reports, claims, policies

• Journals

• Minute books of directors and stockholders

• Property appraisals by outside appraisers

• Property records

• Tax returns and worksheets, revenue agents' reports and other documents relating to determination of income tax liability

• Trademark registrations